Portfolio
Filter by Category
Filter by Date
Search
I have been a professional freelance writer for more than 20 years and have written for a variety of publications and companies including Better Homes and Gardens, GE, Intel and The Washington Post. If you’re looking for high quality, professional writing tailored to you and your style, I deliver outstanding results.
HECO Faces Big Challenges After Solar PV Explosion
Solar business slows dramatically behind inspection queue
With 12% of customers using PV, new rules were needed
EXCLUSIVE INTERVIEW
As Hawaii’s electric utilities address reliability issues stemming from an explosion in home PV systems, there are solar-integration lessons to be learned for grids in the rest of the US, EPRI senior project engineer Ben York told us recently. He spoke to us from Honolulu where he is involved in research on PVs and other renewables.
QUOTABLE: The biggest takeaway is, we’re starting to see the need for standards and equipment that goes beyond what we’ve traditionally thought about for PV generation. Hawaii is very dynamic and rapidly changing in this particular field. – EPRI senior project engineer Ben York
Hawaii had 850 home solar systems connected to the grid in 2008, Darren Pai, a spokesperson for Hawaiian Electric Co (HECO), told us recently. By the end of last year the number had surged to 51,000, he added.
That’s 12% or about one in eight of HECO’s 450,000 customers – far more than any other utility in the nation, Pai said. Compare that with an average of one system per-240 homes on the mainland, York said.
GROWING PAINS: Part 7 in a series on the challenges of renewables
“It’s been an incredibly rapid pace,” Pai said.
The huge growth in PV generation, with power flowing back onto the grid and potential fluctuations when clouds block the sun, can strain a system designed for a one-way, constant flow from the point of generation to the end-use customer, York noted. The danger is that power flow will veer from required parameters for voltage, posing risks to utility infrastructure, customer equipment and utility employees working in the field, he added.
“Now you have power generators, ‘prosumers,’ on a system that’s designed to be one-way,” York told us last week. “That changes how the system works. If you get a lot of generation concentrated in one area, it’s so far from how the system is designed, it may pose a reliability problem.”
HECO was not prepared for the explosive home-solar growth, leaders of Hawaii’s solar firms told us.
“This whole solar PV thing started to blow up in 2008,” Gary Ralston, founder of Hawaii Island Solar – on the island of Oahu – and a board member of the Hawaii Solar Energy Assn (HSEA), told us this month. “By 2011, it was just going gangbusters.
QUOTABLE: I don’t think Hawaiian Electric had any idea that all these people would be buying PV systems. So they, I’m sure, were caught by surprise. They had to put some kind of brakes on it before things got out of hand. – Gary Ralston, founder of Hawaii Island Solar and a board member of the Hawaii Solar Energy Assn
HECO in September 2013 began enforcing a provision in its PUC-approved tariff requiring that customers seeking to install solar systems on circuits with high amounts of solar follow a technical interconnection review process, Pai said. That process was meant to ensure new solar systems would not impact safety and reliability for those customers and their neighbors, he added.
QUOTABLE: Collectively, thousands of PV systems installed on our island grids can impact the overall system reliability. On Oahu, for example, PV systems cumulatively exceed 280 MWs, exceeding the size of the largest central station generator on the island. Especially on small, stand-alone island grids like ours with high concentrations of PV, voltage spikes can damage utility equipment, damage customers’ appliances or even cause outages. – Darren Pai, a spokesperson for Hawaiian Electric
Solar firms were not prepared for the change that effectively brought new solar installations to a halt in September 2013 in areas that already had a lot of home PV. “They had said for a while that change was going to come but they didn’t say when or what,” Christian Adams, president and partner at Bonterra Solar in Honolulu and VP of HSEA, told us recently.
When the utility sent a letter stating the new rules, “it was a shock to the whole industry.”
The slowdown that followed left about 2,500 solar customers waiting for months for the go-ahead to connect rooftop PV to the grid. Some of those customers had already purchased a PV system.
HECO completed a series of the interconnection studies, Pai said. Most of those pending customers should be hooked up by April with another 200 connected by the end of 2015, he said.
Solar firms, meanwhile, took it on the chin.
Hawaiian Island Solar went from 20-25 salespeople and the same number of service technicians to four in sales and five service techs, Ralston told us.
QUOTABLE: A lot of us had to lay off a lot of people. We still have a stack of people that were sold PV system that are waiting. Some of these people have waited so long that they have changed their minds or something might have happened in their family – somebody lost their job or got divorced – so not all of those jobs will be going through. It’s been pretty devastating. – Ralston
Hawaiian Island Solar was not hit as hard as others because the firm is diversified – offering hot water systems, split PV-assisted AC that is not connected to the grid and solar PV pumps not connected to the grid. That gear does not need utility approval, Ralston said.
Bonterra’s 2014 business was down 50% compared with 2012, Adams told us.
Renegade systems seen
Some customers connected their home solar without permits. Late last year, HECO began notifying what it called “prematurely connected customers” – those who connected without a permit – to deactivate their PV systems while the utility reviewed their application, Pai said.
“To ensure safe, reliable service for all customers and protect our crews working in the field, it’s important that we know where and how many PV systems are interconnected to neighborhood circuits,” he added.
While the robust feeder lines near substations can more easily handle PV generation, smaller feeder lines serving more remote customers may not be strong enough for demands placed on them, York said.
The required upgrades so feeders can handle the demand vary from circuit to circuit, Pai said. If the upgrade has system-wide benefits, the cost may be passed on to all customers, he added.
Customers contribute
In other cases, under a regulatory “cost causation” principle, customers are responsible for upgrades that specifically benefit them, he added.
Typical equipment needed for the upgrade includes upgraded service transformers, grounding transformers, load tap changer controllers at substations and power lines, Pai said.
HECO recently approved about 1,000 applications for customers who agreed to share in the cost of upgrading certain control systems in neighborhood substations, he said, noting that the cost was less than $100/customer in most cases. For these customers, HECO upgraded load tap changer controllers that help regulate the flow of power the utility’s substations.
More PV on the way
HECO has continued to approve PV interconnections each month, Pai said, noting about 11,000 applications were approved last year.
Once the issue is resolved, HECO expects faster growth. The firm has submitted plans to its PUC committing to increase renewable energy to at least 65% of all generation by 2030 – far above the current clean-energy mandate of 40%, Pai said. That includes tripling distributed, largely rooftop solar, he added.
With those plans in mind, HECO is conducting additional studies to determine whether other safety or reliability issues will arise as the utility pushes to even higher levels of PV on circuits, Pai said. “We really believe there is an opportunity to use more technology to improve the integration of not just PV but all renewable resources,” he added.
More standards needed?
In the future, more standards and equipment may be needed. New standards could cover interconnection and equipment such as IEEE 1547 for connecting DR, and interconnection rules that are maintained by individual states or utilities, York said. Additional equipment might include smart inverters and other smart grid communications technologies, he added.
The Fix: Critical Insights on US Grid Cybersecurity
Published as a series January through May 2015 and then as a special report for sale by Smart Grid Today.
By Karen Haywood Queen
Security risks, including and maybe especially cybersecurity vulnerabilities, abound inside utilities in the US. Digital SCADA systems are thought to be air-gapped but are not. Internet service provider systems used for SCADA systems are thought to be private but are not. Utility staff members have been wrongly presuming using a SCADA protocol across the internet was obscure enough to avoid hacking.
And risks are posed by software bugs, SCADA-system programming errors, substation maintenance mishaps, payment kiosks in shopping malls, utility employees checking email and surfing the internet at work and online systems that let consumers track energy use and savings.
The vulnerabilities expose the nation to risks that might not be obvious. Experts we interviewed noted that countries like Iran and North Korea can cause damage to critical infrastructures – and a hostile country could first cripple the US power grid and then launch nuclear weapons.
All kinds of malicious cyber-attacks on the grid are growing, including attacks that exploit what the industry calls “zero-day” vulnerabilities – ones without a patch or fix. At the same time, increased smart grid automation and internet connectivity create vulnerabilities linked to mistakes, negligence, misguided intentions and other mundane actions.
Renewables are also a major cybersecurity vulnerability for utilities and their smart grid tech providers.There is a bit of hope for those concerned about cybersecurity – but in the form of tough love, we were told.
Many utilities in the last 18 months have moved to insure themselves against problems caused by cyber attacks, but one out of 10 initially are turned down because their systems are not sufficiently protected, an expert told us.
In this 41-page report, (which I wrote) you will get critical insight on the state of US grid cybersecurity from the experts listed below, plus a list of 14 actions that utilities and other stakeholders should take now to minimize risk.
14-point Action Plan Recommended by Top Cybersecurity Experts in Smart Grid Today’s “The 2015 Fix”
No single fix will eliminate cybersecurity vulnerabilities in the grid, cybersecurity experts told us. No single set of stakeholders can solve the problem, and all the parties involved can take steps to lessen the risk. Those parties include utilities, insurance firms, IT and security experts, RTOs, control system experts, control system vendors, proponents of renewables and federal regulators. This report offers a 14-point action plan that cybersecurity experts believe will yield big results.
A peek at the action plan for 2015:
- Consider one-way OT (operational technology) connectivity to the outside world;
- Take an active, preventive approach to security and reliability;
- Set rules for access, and
- Inventory devices and software
(Please note: this piece is copyrighted by the owner of Smart Grid Today and is posted here only for purposes of showing what I can do. It is not intended for distribution beyond this site. To purchase a copy, please contact Smart Grid Today).
Australia Suffers Net Metering, PV Challenges
EXCLUSIVE INTERVIEWS
Energy pricing creates ‘death spiral’ as AC grows
The energy pricing structure in Australia is creating a world of energy “haves” and “have-nots” where homes with large air conditioning systems and/or solar panels are subsidized by those with neither, leaders of two industry groups told us recently.
“Many higher income families are putting more than their fair share of pressure on the grid by using large AC systems and creating extreme peaks,” Mark Paterson told us. He is grids and renewable energy integration leader at CSIRO’s (Australia’s National Science Agency) Energy Flagship.
“Meantime, many of these people also have installed a lot more PVs. So their electricity bills have been significantly reduced as they sell power back to the utilities. The rates do not actually reflect a home’s peak demand impact on the grid.”
GROWING PAINS
3rd in a series on the challenges of renewables
Both tariff reform and, in time, something like the transactive energy approach under development in the US (SGT,2013-Nov-7) and the Netherlands (SGT, Dec-18) are needed to resolve this issue, the pair said.
For customers with large air conditioners, the cost of their network service exceeds what they pay by AU$683/year (US$585/year), Energy Networks Assn (ENA) CEO John Bradley told us. His organization represents Australia’s gas and power distribution firms.
For solar customers, the reduction in network charges exceeds the reduction in network costs by AU$29-117/year (US$24-95/year) depending on which direction the panels face, Bradley said, citing a report ENA published last month on a national approach to power network tariff reform.
Paterson was in the US last month to speak at the GridWise Architecture Council conference on transactive energy in Portland, Ore, and he called the growing problem “a social justice issue” in his country where, according to Oxfam, the richest 1% own the same amount of wealth as the bottom 60%.
In the last 15 years, Australia experienced a sharp rise in residential AC adoption. In 1999, about 35% of homes in the country had AC, according to figures ENA released in April. By 2010, that doubled to 70%.
When many residential customers install AC, this can drive the need for expanded distribution grid capacity that is under-used for most of the year, Paterson said. This drives up rates for all customers, he added.
About AU$11 billion (US$9 billion) in peak generating and other infrastructure has been built to meet this peak demand for AC and is used only 1% of the time – the equivalent of only four or five days a year. Meeting this demand at peak times costs AU$2,500/appliance (US$2,000/appliance), the ENA estimated.
“It’s a major factor in over 50% of every electric bill,” Paterson said. Network charges range from 25-58% of the bill, ENA said.
Paying for this infrastructure has sent power bills soaring – 8-20%/year – and created what Paterson called “a death spiral” as more PVs are added in response to higher power bills. Consumers now pay over AU33¢/KWH (US27¢/KWH), he added.
“There’s a lot of bill shock every year,” Patterson said. The Energy Users Assn of Australia in 2012 said energy prices in Australia were among the highest in the world. Those rising energy prices – combined with high buyback rates of over AU40¢/KWH (US33¢/KWH) for early adopters of PV-generated power – spurred fast growth in PV installation for those who could, Paterson said.
As all those AC units came online, peak demand grew dramatically, creating a low network capacity use – the ratio between peak demand and average demand. From 2001 to 2012, peak demand grew 20-37%, twice the rate of average energy demand during the same period, ENA said. In newer subdivisions, average energy use is just 21% of peak demand.
Meanwhile, solar panels in that time grew to over 1.3 million for about 9 million homes from almost none in 2007, according to 2014 figures from ENA and the Australian Institute of Family Studies. That growth was compared with 500,000 panels in the US for 120 million homes.
Initial Australian government incentives offering payments of over AU40¢/KWH (US33¢/KWH) for PV generation – an amount higher than customers were billed for energy use – helped drive that PV growth, Paterson said.
“Participation in the PV programs typically exceeded what the original policymakers may have anticipated. In some states, that became a runaway train. Not everyone could catch the train,” he added.
“There are a lot of families living in apartments where it’s not simple or perhaps even possible to take advantage of PVs,” Paterson said. “Meantime, if you happen to be able to install solar, you can either be paying nothing for your electricity bill or you may actually be paid.
Wrong pricing hurts
QUOTABLE: This is increasingly presenting a social inequity challenge. Australian households with large AC and PVs are placing an inordinate burden on that common shared infrastructure that they’re not paying for due to Australia’s volumetric rate structures. This is understandable, however, because our rates do not signal how customer choices impact the grid or the community as a whole. – Mark Paterson, grids and renewable energy integration leader at CSIRO’s (Australia’s National Science Agency) Energy Flagship
For example, a typical PV customer in New South Wales provides a benefit to the grid of about AU$10/month (US$8/month) but receives benefits estimated at AU$69/month ($56/month), Bradley said.
Those payment rates for new PV connections are much lower now, around AU8¢/KWH (US7¢/KWH) in most states, Paterson said, but solar customers who installed solar early on have been grandfathered in under old rates until they expire as late as 2028 in some states, according to ENA.
BEAMA Calls UK AMI Plan ‘Big Mountain to Climb’
Delayed deadlines were prudent, consumer benefits clear
Published Dec. 10, 2014 Smart Grid Today By Karen Haywood Queen
Although the UK’s £11 billion (US$17 billion) smart meter rollout will start six to eight months later than originally planned, most of the country’s 53 million smart meters still should be installed by the end of 2020, British Electrotechnical & Allied Manufacturers Assn (BEAMA) CEO Howard Porter told us last week. BEAMA represents 350 firms that make grid technology, he added, including many UK firms plus a who’s who of global smart grid gear brands, according to the group’s website.
The AMI deployment is “a big mountain to climb,” said Porter, who was similarly optimistic when he spoke recently at the Smart Grid World Summit in London. “But we’re still on track by the end of 2020 to have the vast majority done. The level of cooperation among the different stakeholders is unprecedented,” he added.
The UK is working to cut GHG emissions 20% by 2020 from 1990 levels as part of the Climate Change Act of 2008. The UK AMI rollout differs from other deployments by calling for every home in the nation to have a smart meter and a consumer interface with an in-home display (IHD) of energy use, Porter said.
“The UK rollout is the most complex, arguably, in the world,” he added as he walked along the Thames near his London office. “The fact that we have a fully deregulated market with at least 20 different retailers makes it complex.”
Critics have questioned whether the rollout can be completed on schedule and have raised concerns about costs.
About 900,000 smart meters are currently in use in the UK, according to the Data Communications Co (DCC), and the current timetable calls for installation to begin, under DCC oversight, a year from now. DCC will provide the AMI infrastructure needed for smart meters to run consistently for all consumers, regardless of their energy supplier, Porter explained.
The recently proposed start of service could be April 2016, DCC said in a report it publicized last month. Now, the firm wants feedback on whether a July 2016 or October 2016 start is more appropriate.
The later go-live would allow more time for testing and would “reduce the impact of unplanned operational issues on consumer experience and cost.” The change would add up to £90 million (US$140 million) in added costs, the DCC report said.
The timetable slipped partly because a communications system, called the Great Britain Companion Specification (GBCS), that defines the messaging between the meters and DCC needs more work and testing than originally envisioned, DCC reported. Design, build and pre-integration testing will likely take until Aug 31 instead of the original plan of April 10, it added.
The organization is proposing to extend the next phase – system testing – by at least two months.
Delaying progress now to solve problems is better than pushing ahead, said Porter, who spoke recently in the House of Lords and to Parliamentary committees on the meter rollout. The three main political parties continue to be forceful in support of the rollout, he added.
“I … agree with the government, that it’s good that these systems are vetted now to make sure the systems are working as opposed to rushing ahead and finding out in the first year that things are not working – then having a longer delay to get on track,” Porter said.
Cost concerns are understandable, he added. “A number of other IT projects in the UK have gone up in price considerably,” and so it is appropriate that people are watching to make sure added costs do not grow to a level that puts too much pressure on consumers.
Critics have said the estimated £215/home (US$337/home) cost for smart metering equipment is too high. Most of the UK’s 27 million homes have two meters, one for gas and one for power.
But the government has precluded energy suppliers from charging up front for the meters. “It would be madness,” Porter said, for energy retailers to charge consumers up front. “I imagine they will amortize it over the lifetime of the meters, over a 10-year basis.”
Some retailers may even absorb up to half of the meters’ cost, he said.
Benefits of smart grid
Critics have put consumer savings from AMI at 2%/year. Porter cited an independent research study by VaasaETT this year that found an average savings in power use of 9%/year over three years.
That study qualitatively reviewed findings of six British and European consumption feedback studies with over 28,000 participants, and research from an another six British studies.
Extrapolating from the data, the UK average residential customer with both gas and power using an in-home display (IHD) would save £111/year (US$174/year), BEAMA told the press this year.
With smart meters and the IHDs showing energy use, consumers will get more accurate bills and have the chance to monitor and cut energy use, Porter noted.
QUOTABLE: You’re getting better service. You have the ability to control your energy and save energy by managing your energy better. You will be able to save considerably more, radically larger savings, than the amortized annual cost of the smart meter. – British Electrotechnical & Allied Manufacturers Assn CEO Howard Porter in an interview last week
Full deployment of smart meters also will allow more consumers to switch to paying in advance for energy use, Porter said, noting 3 million customers use pre-pay today. In the future, there will be “smart ways of paying” including via mobile phones, Porter said.
Use of IHDs challenged
Some stakeholders criticized the planned IHDs, saying that by the time the rollout is complete, most consumers will be able to get the energy use data directly onto their smart phones. But that data will be only historical data via the energy supplier – not real-time use data, he added.
Skipping IHDs would also leave out energy users who do not have smart phones or who do not fully use them, Porter said. Some 2/3 of UK residents now have a smart phone, Deloitte Consulting said in a mobile consumer report this year.
Plus, smart phones would need a consumer access device (CAD) either within them or in the home to securely link to the smart meter for real-time data, he added. Consumers certainly could have energy use information sent to their mobile phones via an app, but for real-time data, the app would need to link to a CAD.
“Currently all the work done with IHDs supports the technology we have,” Porter said. “Throughout the rollout of smart meters, the technology will change. We’ve had discussions with the government and important consumer stakeholders and the IHD is the only way to inform the consumer.”
Each energy retailer will provide its own smart meters and IHDs, all of which have to be compatible with the technical specs of the AMI.
Better integration coming
In the next 10-15 years, smart meters combined with smart appliances and other technology will let renewables such as solar panels be fully integrated into the grid, he added. “I have PVs on my roof and the system is physically wired in to my house. The energy I don’t need is put back into the grid but there is no smart use of that.
“There’s no connection between the energy production from those PVs and the energy production on the grid,” Porter said. He envisions smart meters and associated technology enabling a system where excess energy produced by PVs at individual homes could charge EVs and power smart appliances on timers targeted to come on when the energy is available.
“This would help smooth out peaks and troughs linked to renewable energy sources,” he added. “If the market demands it, technology will be delivered at consumer-friendly prices.”
Hospice Care Isn’t About Dying—It’s About Fully Living
Poll: Many Cardholders Will Avoid Stores Hit by Data Breaches
Climb a Life Insurance Ladder and Save
People who invest in certificates of deposit are used to the concept of “laddering.” They buy CDs that mature on different dates to avoid being locked out of their cash or locked into a low interest rate for too long.
Compare life insurance quotes from reputable insurers
You can build a similar ladder with life insurance, planning extra coverage for when you’ll need it the most and tapering off coverage when your needs won’t be as great. This approach can save you money.
You can ladder life insurance two ways:
- Buy policies with different term lengths at the same time: for example, one policy with a 30-year term, one with a 20-year term and one with a 10-year term.
- Buy one policy now and additional policies later. You might buy a 30-year policy early in your career or marriage and ladder on a 10- and/or 20-year policy during your peak earning and debt years, after you have children, buy a house or incur other financial obligations
Life insurance needs can go up and down
Laddering is great because most people probably don’t need much life insurance at the start of their careers, says Mike Piper, a certified public accountant in Manitou Springs, Colorado.
“After they get married, have kids and/or get a mortgage, suddenly there is somebody who would be in financial trouble if they died. So they need life insurance,” adds Piper, the author of several personal finance books and blogger at ObliviousInvestor.com.
Later, that need for life insurance should decrease as your savings grow, your debt balances shrink and children leave the nest. By reducing the amount of life insurance during that stage of life, a policyholder could save hundreds of dollars a year in premiums, Piper says.
Potential sources of savings
Laddering shorter-term policies not only is a good way to bulk up coverage during key times of your life, but it also saves on premiums, says Greg Sanders, founder of Peachtree Insurance Advisors in Marietta, Georgia.
The annual premiums on 20-year and 10-year policies would be lower than for a 30-year policy in the same dollar amount because coverage on the 10- and 20-year policies ends while the policyholder is younger and presumably in better health, he explains.
At the same time, big policies don’t necessarily bring big savings. Buying one $5 million, 20-year policy instead of two $2.5 million, 20-year policies saves only $85 a year, Sanders says.
Laddering example No. 1: Lou, 30
Here’s how laddering would work for a 30-year-old man we’ll call “Lou.” He is a nonsmoker in average health and lives in St. Louis.
If Lou were to buy a 30-year, $1.5 million term-life insurance policy, he might pay $2,050 a year in premiums, Piper says.
But with laddering, Lou might buy:
- One 30-year, $500,000 policy with an annual premium of $730.
- One 20-year, $500,000 policy with an annual premium of $475.
- One 10-year, $500,000 policy with an annual premium of $310.
Those premiums add up to $1,515, saving Lou $535 a year during the first 10 years for the same $1.5 million in coverage, Piper says. That’s $5,350 for Lou, in addition to potential interest or investment returns.
As the two shorter policies expire, after 10 and 20 years, Lou would save even more because he would no longer be paying those premiums. But he would have less coverage.
Too young to ladder?
An argument might be made against life insurance laddering for people in Lou’s younger age bracket.
“If you’re 27 years old and need $1 million worth of insurance, just buy a 30-year term policy,” says Sanders. “Don’t try to split it up. You might save a little bit of money, but the savings won’t be worth it.”
He adds: “If you get into your 30s and 40s and don’t need that much coverage, you can always call and reduce your death benefit, and the insurance company will reduce the premium.”
But the laddering strategy can work well for those in their mid-30s and older who are buying life insurance for the first time, Sanders says.
Laddering example No. 2: Stan, 43
Consider the example of another consumer we’ll call “Stan.” He also lives in St. Louis, is 43, doesn’t smoke but is overweight and takes medication for blood pressure and cholesterol. He also would be considered in “average” health, Sanders says.
Buying a 30-year, $1 million life insurance policy could cost Stan $3,221 a year, he says.
Instead, Stan could use laddering to purchase:
- One 30-year, $250,000 policy with an annual premium of $912.
- One 20-year, $750,000 policy with an annual premium of $1,522.
Those add up to annual premiums of $2,434, which would save Stan $787 a year for the same $1 million in coverage during the first 20 years. That’s a total savings of $15,740, which Stan would enjoy on top of any interest or investment gains, Sanders says. But, like Lou, Stan would have less coverage in the later years.
But needs may not change
A laddering plan presumes that life insurance needs will shrink, but unexpected issues often arise — such as boomerang children returning to the nest, a mortgage refinance that increases housing debt or the purchase of a second home, says Craig DeSanto, senior vice president in charge of life insurance for New York Life.
“What they initially thought they would need ends up changing over time,” he says. “If you’re going to execute a strategy like this, it’s really important that you buy term insurance from a carrier that allows conversions to permanent insurance to give you the option to keep the policy in place if your needs have changed.”
If you find yourself wanting to replace laddered policies with longer-term coverage that’s potentially more expensive, you might reduce your benefit to save on premiums, DeSanto says.
Don’t forget your policies
Let your heirs know about your life insurance ladder: how many policies you have and with what companies. “It’s important that they know all of the policies you have in place,” Piper says.
Finally, don’t forget you have more than one policy when it comes time to pay the bills on them. “You wouldn’t want to let one policy accidentally lapse by missing a premium payment thinking, for instance, that you already paid the life insurance bill last month,” he says.
Money Lessons I Learned from a Medical Bill SNAFU
Assets Online? Plan Your Estate for the Digital Age
Help heirs find your paperless accounts after your death
As we spend more of our lives online — banking, collecting credit card rewards points, playing virtual reality games, creating photo albums, emailing, tweeting — it’s increasingly important to consider how beneficiaries can access those accounts and any assets they hold, once we’re gone.
“It used to be when someone passed away, there were all these clues — a paper trail around the house about what the deceased person owned and owed,” says Karin C. Prangley, an estate attorney at Krasnow Saunders Kaplan & Beninati in Chicago. “Now there is no more paper trail. All of that is digital. It’s a big deal because it’s hard to get at that digital information.”
Ignorance can be costly. “If you can’t get into this person’s email account, if you have no idea where this person banks … the [deceased] person may have a million dollar account at Fidelity, but you just don’t know, says Prangley.
“Maybe the person had an insurance policy, maybe the person had an online store selling a specialized product, maybe there was some sort of business you as the heir don’t know about. The money goes right to the grave.”
Not having access to the deceased’s online accounts or email alerts could mean that bills normally paid online go unpaid. Since the estate is responsible for existing debt, missing those payments could cause headaches as you straighten out the problem, says Deborah L. Jacobs, author of “Estate Planning Smarts.” “If you don’t find credit card accounts quickly and bill paying is delayed and finance charges are assessed, you can most likely get the credit card companies to forgive the finance charges,” Jacobs says. “But you may have to fight them.”
The opposite situation is also a problem. Recurring bills that are on auto-pay may continue to be paid even after the product or service is no longer needed.
“We’ve seen instances where someone has been dead for years and they’re still paying for The Economist online,” says Jacobs.
Finding financial accounts
Without a list of financial accounts, finding them can be tricky, but there are steps you can take. The easiest: check the person’s wallet, pocket, desk and drawers for the receipts, Jacobs says. “Even if you’re doing almost everything online, those receipts may be in their pockets.”
To find open accounts, such as credit cards that aren’t regularly being used and generating receipts or bills, you can get a copy of the deceased person’s credit report from one or all of the three consumer credit reporting agencies, TransUnion, Experian and Equifax. But you’ll need documentation, agency representatives say.
For example, all three require a copy of the death certificate and proof that you have power of attorney or are executor of the estate.
Beyond banking
In addition to banking and investment accounts, many people access their airline, hotel and other rewards programs online, says Glenn C. Williamson, CEO and founder of WebCease Inc. in Portland, Ore., which helps heirs track down those digital assets. “I personally have half a million Hyatt points, valued at $35,000 to $45,000,” Williamson says.
… Maybe there was some sort of business you as the heir don’t know about. The money goes right to the grave.
— Karin C. Prangley, Estate planning attorney
The potential dollar loss goes beyond financial accounts and rewards programs to items you may not think of immediately, Prangley says. “What’s the cost of losing a lifetime of photos? What happens to unique weapons held by a World of Warcraft master? What about wins in offshore, online poker accounts?”
North American respondents to a survey by security giant McAfee valued their digital assets at an average of $54,722 with listed assets including music downloads, photos, emails, financial and health records, career information and contacts, and hobbies and creative projects.
Even a great-grandfather may have digital assets if he’s been online, says Williamson. “We did one 91-year-old guy who didn’t even have an email address and he had hotel points,” he says. Another man in his 80s had a separate Facebook account for selling RVs — news to his family, Williamson says.
Finding assets online can be time-consuming. First, heirs have to know an account exists. Second, they have to be able to gain access to that account via usernames and passwords.
“People are grieving,” says Jacobs, the author. “This is adding an extra hardship.”
Williamson estimates it took him 25 hours to find his mother’s online accounts after she passed away, which gave him the idea for WebCease. WebCease routinely searches about 60 nonfinancial online accounts, including photography sites such as Flickr, hotel and airline rewards programs, social media sites and e-commerce sites including Amazon, PayPal, Netflix and eBay.
WebCease researchers will personalize the search and look for additional accounts when necessary, Williamson says. For instance, in the case of the RV enthusiast, they searched various campground websites to see if the deceased had a membership with valuable rewards or resale potential. “We wouldn’t typically search on those, but when my researchers make a correlation they will go further than our standard list.”
WebCease lets its clients know what it finds, and then gives them each site’s policies and information on how to transfer the digital assets and how to shut down the account, Williamson says.
Rescuing vital records
Passwords are the next hurdle. Even if you as the executor or heir have written permission from the deceased account holder to access accounts, without the proper passwords, online providers may not give you the content, says Hazel Sanchez, estate planning attorney at the Law Offices of Rhonda H. Brink in Austin, Texas.
Some online providers, if they were to find out the account holder is deceased, would simply close the account and delete all the information on it.
— Hazel Sanchez, Estate planning attorney
“Each one has different procedures,” says Sanchez. “Some online providers, if they were to find out the account holder is deceased, would simply close the account and delete all the information on it.”
Sanchez recommends that if you do have access to usernames and passwords, you print out hard copies of financial information so that even if the accounts are later deleted, you’ll have the information you need.
Technically in these cases, you could be liable for unlawful access of data, but it’s not likely an heir would be prosecuted. “They talk about liability of unauthorized access, but nobody ever enforces it,” Sanchez says. “It’s more important for the fiduciary to gain control of assets and prevent deletion of information before anything happens.”
Sanchez says a little pre-emptive action can prevent any problems related to unauthorized access. “We recommend will provisions that give the executor authority to access the deceased’s digital assets and accounts,” she says.
Shutting down fraud
Eventually, though, you’ll want to make sure you close accounts for security reasons. The identities of nearly 2.5 million people are misused every year to apply for credit, according to a 2012 study by ID Analytics.
“You don’t want mom’s profile out there,” says WebCease’s Williamson. “When you die, it’s public record. It’s so much easier to steal a deceased person’s identity.”
When you die, it’s public record. It’s so much easier to steal a deceased person’s identity.
— Glenn C. Williamson, CEO and founder of WebCease
To prevent fraud and identity theft, notify credit card companies and other lenders that the person has died, says Maxine Sweet, president of public education at Experian. “They will report the deceased status to the credit reporting companies and it will automatically become part of the file, preventing fraud,” she says. “If the deceased was receiving Social Security benefits, the Social Security Administration also should be notified and [SSA] will also report that information to us.”
Even if you’re not looking for open accounts, you still should contact the credit reporting agencies with a copy of the death certificate, so the credit file can be updated, says Clifton O’Neal, vice president of corporate communications at TransUnion.
You may also want to contact the Direct Marketing Association to have the deceased removed from marketing mailing lists, Sweet says. “Having those arrive in the mail can be painful for the relatives,” she says.
Planning your digital afterlife
You can prevent many of these hassles for your own heirs by making preparations now. A few simple measures can lessen or eliminate the need for your loved ones to become online sleuths after you’re gone.
Keep a snail mail trail
Even if you do business mostly online, elect to receive some paper statements so your heirs will find out about your accounts from mail delivery, says Jacobs, the author. “Even though I favor cutting down on the paper in our lives, this is not the place to do it,” she says.
Consolidate your accounts
Combining financial accounts or at least moving assets to a small number of providers makes them easier to keep track of, Jacobs says. “I know of a number of elderly people who have certificates of deposit at 50 different banks,” Jacobs says.
Finding the records could be sheer luck. Jacobs and her husband went to one bank her mother-in-law used to cash in one of her CDs and the bank officer told the couple she had a second CD that they hadn’t known about.
List account information
Make a list of accounts with the name of the financial institution, account number and how it’s titled and put it in a folder if you’re comfortable having that information at your house, Jacobs says.
If not, make one list of user IDs and a separate list of passwords, Sanchez suggests. Give each list to a different person and tell your executor those people’s names so the two lists can be put together when you pass away, she says.
She acknowledges that keeping the list up to date could be time-consuming, but says it’s necessary. “We think it’s very important for everybody to make a list inventory of what they have,” Sanchez says.
Name an online executor
As you make that list of user names and passwords, consider naming an online executor, who could be separate from your overall estate executor, says Prangley, the estate attorney. An online executor would identify and provide information to your family about your online accounts and digital assets and they could sell what might be useful to others, she says. Further, the online executor could delete any emails or other online communication that might hurt your family members, she says.
“Some people have separate online lives,” she says. “Your executor might delete your online flirting.”
Additional resources
An industry has cropped up to cater to today’s digital estate planning needs. For example, Eterniam, founded in 2013, preserves all your digital assets — photos, videos, documents and content from social media sites. You can bequeath each asset to chosen beneficiaries.
The Digital Beyond, created by John Romano and Evan Carroll, is a think tank for digital death and legacy issues. Its website, thedigitalbeyond.com, maintains a list of online services designed to help you plan for the future of your online content.